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General Information of BioEM2017

General Information of BioEM2017


Useful information to download



THE CONFERENCE VENUE

BioEM2017 will take place at the West Lake Villa, a state guesthouse. It is located at 84, Beishan street, north street around the West Lake. Among the world’s top-rated lakes, Hangzhou’s wondrous West Lake is one of the best. The real attraction of West Lake, however, lies not on the surface but in its abundant wealth of legend, myth, and enigma accumulated over various dynasties. The historic Hangzhou, renowned as one of China’s seven Ancient Capitals, is proudly among the first group of cities that the central government designated as Historic and Cultural City. June is an early summer month with average temperatures between 21°C (69°F) and 29°C (84°F). All meeting rooms at the venue have complimentary Wi-Fi service.


REGISTRATION AND INFORMATION DESK

When you enter the conference venue through the main entrance, you will spot the Registration and Information Desk on the right (see Ground Maps). Please follow the directions.

From Sunday, June 4 to Friday, June 9, the Registration Desk will be open from 8: 00 AM to closing of all session each day.


CONFERENCE BADGE

Badges must be worn at all times during the meeting and during all social events (registered guests as well). Please present a printed version of your registration order confirmation (sent to you upon registration) at the Registration Desk to receive your badge and conference bag.


CONFERENCE LUNCH AND COFFEE BREAKS

A sandwich/pasta/salad/Chinese foods buffet will be provided on Monday, June 5, on Tuesday, June 6, on Wednesday, June 7, and on Thursday, June 8 in the restaurants. Coffee breaks will take place in the hallway.


SOCIAL EVENTS

WELCOME FUNCTION

Sunday, June 4, 6:30 PM at the conference venue. Expected end time: approximately 8:30 PM.

STUDENT ICE BREAKER

Sunday, June 4, 8:30 PM till 11:30 PM at the Jinghu Bar (Beishan street), a short walk from the conference venue. We will meet at the conference venue Registration Desk at 8:15 PM and then walk in group to the Jinghu Bar.


CONFERENCE BANQUET

Join us Tuesday, June 6, 8:00 PM for Conference Banquet at the Hangzhou Cuisine Museum. We will gather at the Registration Desk at 5:45 PM and take the shuttle buses to the Hangzhou Cuisine Museum.

The Buses are on a tight schedule, so please make sure to be at the quay no later than 5:45 PM. The buses will take us to the museum, where we will disembark at 6:30 PM for a reception and the conference banquet.


ORAL AND POSTER PRESENTATION GUIDELINES

Please find below some potentially useful material to assist you in preparing a presentation for BioEM2017. Papers are to be presented in two basic formats: Oral and Poster Presentations. Below you will find specific information concerning these two formats.

If for any reason you find yourself unable to personally present your paper, please try to arrange for someone else to present it. If nobody is available to present your work, you must notify the TPC Chairs well ahead of time (at tpc@bioem.org). If the presentation does not take place, without having previously notified the TPC, the corresponding abstract will be removed from the online abstract book.

NO PHOTOS ARE ALLOWED DURING THESE PRESENTATIONS


Oral Presentations

All oral presentations have been allocated a 15-minute time slot. These 20-minutes must include the presentation, questions, and transitioning to the next speaker. It is recommended that speakers plan on a 10-12-minute presentation to allow for some questions. It is important to strictly adhere to this schedule as most oral presentations are scheduled in parallel sessions. Arrive at least 10 minutes early prior to the start of the session and introduce yourself to the chair while familiarizing yourself with the audiovisual equipment and session chair guidelines.

Each meeting room will be equipped with a personal computer to accommodate PowerPoint and PDF presentation formats. Technical support will be present in each meeting room to ensure flawless execution. Authors must load their presentations onto the designated computer at the conference venue during the break before their session. Presenters will not be allowed to connect their own computer to the projection system. Presentations can be loaded via USB flash memory stick. Authors are urged to try to minimize any potential problems by taking advantage of redundancy whenever possible: save and bring presentations in multiple formats (PowerPoint and Adobe pdf), store presentations in more than one media, and keep the media on your person during travel.

The best student oral presentation(s) will be awarded.


Student Poster Presentations with Flash Presentation

Poster sessions are an important part of the BioEM2017 conference and a method for immediate and effective communication between all those interested in specific subjects, actions or programs. Posters should be carefully designed and prepared to ensure their full impact.

The poster presenters are kindly requested to follow the instructions below:

Two poster sessions, i.e., A on Monday, June 5 at 2:30 p.m., and B on Tuesday, June 6 at 2:00 PM, are planned.

All student posters will also be presented as poster flash presentation. The two poster flash sessions will take place on Monday, June 5 in meeting room from 1:30 PM to 2:30 PM (FA), and on Tuesday, June 6 in meeting room from 1:30 PM to 2:00 PM (FB).

Please ensure that you plan your communication carefully. The language is English. Each presenter will have 2 minutes time to present 4 slides maximum for the flash presentation (discussions will follow afterwards at your poster). Please introduce yourself in the beginning of your presentation and point out the main findings of your work. Hence your presentation should not include new material that is not shown on your poster.

The Chairs will call up the next presenter after the 2 min are over and you have to leave the podium.

Please upload your presentation at the computer available at the Registration Desk on Monday, June 5 before 12:30 PM for the FA session, and on Tuesday June 6 before 12:30 PM. for the FB session either in PowerPoint (.pptx) or PDF format, since all flash poster presentations will be uploaded beforehand on the same computer. The presenters will not be allowed to use their USB memory sticks or laptops during the session.

The best student poster(s) will be awarded.


Poster Presentations

The poster presentations will be held in the 2nd floor hallway. Poster boards will be available for each author to attach their posters to. Authors are limited to use the A0 portrait format (Size less than 90 cm (length) X 120 cm (height)). A mounting system for the poster will be provided. The boards will be numbered to correspond with poster numbers in the Program and student posters will be clearly identified. The organizers are not liable for any poster materials.

Authors should be present at their stations for the duration of their assigned session to discuss their work and answer questions, as there will be a flux of attendees.

Mounting: Posters can be mounted anytime beginning on Sunday afternoon.

Each board will be marked with the poster number, as indicated in the final program.

A poster mounting system will be provided.

Removal: Posters must be removed no later than Friday, June 9, 12:00 PM (noon).

Authors are limited to use the A0 portrait format.

E-mail:info@bioem2017.org

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